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Travel Support and Grants

Graduate Student Travel Grants

The Graduate School’s Graduate Student Travel Grants Application is now available on their website for the 2017-2018 fiscal year, which is from July 1, 2017 to June 30, 2018. 

These are the “Request for Travel Grant Funds” documents in the “Student travel grant RFP application (PDF)”:

  • Request for Proposals, FY 2017-2018 - Graduate Student Travel Grants
  • Graduate Student Travel Grant Cover Sheet
  • Graduate School Travel Grant Application 2107-2018 form
  • To Be Completed By The Department/School Chair/Director sheet
  • Graduate Student International Professional Travel Request

There are other “Request for Travel Grant Funds” items that you will need to provide with your completed 2) Graduate Student Travel Grant Cover Sheet and your completed 3) Graduate School Travel Grant Application 2107-2018 form. 

The other required “Request for Travel Grant Funds” items are:

  • Your Presentation Proposal
  • Your Conference Acceptance Letter or Email
  • Your Request For Support For Professional Travel form 

The Counseling, Adult and Higher Education Department’s (CAHE) Due Dates for paperwork between:

July 1 and August 31 (Deadline: June 12 at 4:30 PM)

September 1 and October 31 (Deadline: August 7 at 4:30 M)

November 1 and January 31 (Deadline: October 9 at 4:30 PM)

February 1 and March 31 (Deadline: January 9 at 4:30 PM)

April 1 and June 30 (Deadline: March 12 at 4:30 PM) 

Please remember that all your travel request documents are due in the CAHE Office in Gabel Hall 200 to Dianne Fraedrich by the dates listed above.

When you are ready to submit your application and required documents for your upcoming travel, please contact Dianne Fraedrich to set up a time to meet with her at (815) 753-9319 or via email at: dfraedrich@niu.edu. 

After your travel request for reimbursement has been approved, you have received your approval letter from the Graduate School, and you have returned from your approved travel, you will need to provide the items listed below. The items below are due within 30 days of returning from your approved travel. 

Travel Reimbursement Items to provide AFTER you return from your trip:

  • NIU Student Non-employee Travel Event Request Form
  • Your original receipts, including, but not limited to: flight payments, conference registration, hotel bill, public transportation, etc.

All receipts must show a $0.00 Balance on them, as well as the amount you paid.  Otherwise, those bills may not be reimbursed by Accounting. 

If you shared a hotel room, we need to know whom you shared it with and you both must provide a copy of the $0.00 Balance receipt that it has been paid, if you both are receiving travel reimbursement for that travel. It must be divided equally among you, if you shared a room.

You should provide a printout of the conference’s webpage that shows which hotel was the designated conference hotel, even if you stayed at a cheaper non-conference hotel.

If you used public transportation of any kind, you must provide a $0.00 Balance receipt that shows how much you paid for each trip. That could be a taxi, bus, Uber, or any other type of transportation you used.

  • If you traveled by vehicle, instead of flying, you must provide toll receipts and you should provide a trip calculator document, such as Google Maps, Rand McNally Maps, etc. that shows the mileage. Mileage will not be reimbursed, if you rode with someone else and did not drive your own vehicle.
  • Your Brief Assessment of the Results if Your Presentation

Requests for travel reimbursement will not be approved until this has been provided. It can be a hard copy or you may email it to: dfraedrich@niu.edu.

Also, we will not know how much money will be available from CAHE, The College of Education, or The Graduate School, until closer to the start of the Fall 2017 semester.  Please feel free to call or email Dianne Fraedrich, if you have any questions about this process.  She would be happy to help you at (815) 753-9319 or via email: dfraedrich@niu.edu